1) Interpretation

In these Terms and Conditions the following expressions will have the following meaning unless inconsistent with the context:

‘College’ – Ashton Sixth Form College, Darnton Road, Ashton Under Lyne, Lancashire, OL6 9RL

‘Candidate’ – An individual who enters into a contract to obtain an examination entry whose order is accepted by Ashton Sixth Form College.

‘Contract’ – The application form once completed in full by the Candidate and accepted by Ashton Sixth Form College will form the contract.

‘Exam’ – Any examination entry made by Ashton Sixth Form College on behalf of the Candidate with the Awarding Body.

‘Awarding Body’ – A recognised body offering qualifications accredited by the regulatory authorities in England, Wales and Northern Ireland.

‘Terms and Conditions’ – The standard terms and conditions as set out in this document together with, special or additional arrangements, agreed in writing between the candidate and Ashton Sixth Form College.

‘JCQ’ – The Joint Council for Qualifications.

‘General Qualifications’ – General Certificate of Education (GCE – A Level) or General Certificate of Secondary Education (GCSE).


2) What the College will do

i. Under the terms of this contract, once the College application form is completed in full by the candidate and payment is received from the candidate, the college will check the application ensuring all relevant criteria have been met (i.e., correct exam board & specification).  Once the application has been quality checked, the College will make an exam entry and arrange for the candidate to take the examination at the college on the date and time set by the awarding body.

ii. The College will enter the candidate for the exams in the season indicated on the application form (subject to restrictions detailed on the College website), subject to awarding body availability.

iii. The college will issue the candidate with a personal examination timetable listing the exam dates and start times. A statement of results will be emailed to the address provided on the application form. This will be sent on publication of results day.

iv. Any certificate issued by the awarding body to the College will be sent to the candidate by 1st Class post to the address detailed on the application form.

v. The College now welcomes candidates requiring access arrangements and within the resources available to the College, will endeavour to support any candidate subject to the regulations of JCQ. However, the college reserves the right to charge additional fees for any access testing and completion of documentation. Please contact for further information.


3) What you, as the candidate must do

i. You must read your specification.

ii. You must ensure your chosen subject is suitable for external exam candidates before applying. Also ensuring the college can accept your application as per information on the College website.

iii. You must send all relevant information, ID, and application form to the college within 48 hours of submitting the application form.

iv. Keep your personal details up to date with the college, including mobile phone number, address and email address.

v. Arrive on time for your exam. The college reserves the right to decline entry into an examination, for students who arrive after 09:30/13:30 for an examination.  For further information refer to the exams policy (to request a copy of this policy, please contact the exams manager in writing).


4) Communications

i. The College will primarily communicate to the Candidate via email to the address given on the application form, except for the services above.

ii. All candidates must have a valid email address. 


5) Fees and Payments

i. The fee payable is stated on the published application form.

ii. The candidate must make payment via bacs and send a screen shot of the receipt to externalcandidates@asfc.ac.uk, alternatively the candidate may contact the college and make payment over the telephone.  

iii. All fees must be received within 48 hours of making the application and no later than the specified closing date on the website.

iv. Payment should be made by debit/credit card.

v. Fees are non-refundable.

vi. Where an error has been made by the candidate on the application form, correct information must be confirmed in writing at the earliest opportunity.  If information is outstanding once the deadline has lapsed, the College reserve the right to decline the application.

vii. Late applications are not accepted by the College.


6) Cancellation

i. The candidate may cancel this agreement at any time providing that it is done within and before the date of the examination. The College will not refund any part of the fee, except in the following circumstances:

If the candidate cancels this agreement before the JCQ final entry date for the series, 50% of the fee paid may be carried forward to the next available exam series.  No fees will be carried forward for late entries or withdrawals made after the deadline date.

ii. The college may cancel the contract if the candidate is unable to meet their obligations under the terms of this agreement.

iii. The college may cancel the contract where incorrect information provided by candidate inhibits a full qualification being awarded. In this case no refund of fees will be authorised.


7) General Conditions

i. The candidate is responsible for providing the College with all accurate information as requested by the awarding body and for notifying the College with any change to the information.

ii. The candidate is responsible for complying with all the rules and regulations of JCQ.  The details of which can be found at their website: www.jcq.org.uk

iii. The candidate is responsible for ensuring that they have read and understood the awarding body specification for their chosen subject. The candidate must also obtain any pre-release material required for their qualification.

iv. The College may refuse to accept the application and fee from any candidate without reason.

v. The College will only provide written examinations. The College cannot accept an exam entry that contains coursework, controlled tests, or any form of practical that requires work to be marked internally. Except for those listed in the application form.

vi. The College will not offer any teaching or tuition.

vii. The College and its facilities including student support and guidance will not be available to the candidate.

viii. The candidate is responsible for complying with the normal standard of behaviour of a College student whilst on the premises.  The College has the right to refuse entry onto the premises for any external candidate. Candidates are invited to make themselves aware of the college code of conduct for 16-18 and post 19 students. These are available upon request.


8) Personal Data

i. The candidate agrees to the College processing personal data as defined in the Data Protection Act 1998 contained in the application form for any purpose(s) reasonably required to ensure the provision of the services. By registering for an examination the candidate is agreeing that the data provided as part of the entry process will be passed to the Awarding Body for the same purpose(s). The candidate must also agree and acknowledge that if they apply for an educational course where the examination result is used in the admissions process, the Awarding Body will provide the candidate’s personal data to the institution(s) to which the candidate has applied and to UCAS.


9) Force Majeure

i. The College will not be liable to the candidate for any failure or delay or for the consequences of any failure in delay in performance of the Contract. If it is due to any event beyond the reasonable control and contemplation of the College including, without limitation, acts of God, extreme weather conditions, war, industrial disputes, protests, fire, tempest, explosion, and act of terrorism and national emergencies.


10) This contract shall be governed by the laws of England and the parties submit to the exclusive jurisdiction of the Courts of England and Wales.